Hepburn Library of Madrid Board Meeting Minutes – June 8, 2023 

In Attendance:

Jennifer McAvoy, Emily Huntley, Allison Barkley, Susan McAvoy, Deborah Chase-Lauther, Jennifer Coakley 
Special Guest:  

Call to Order: 

Meeting was called to order at 6:04 PM 

Open Comment/ Question: 

Approval of Previous Minutes:

Motion made by Emily Huntley; seconded by Susan McAvoy.  Approved. 

Workshops and Communications:

The lift continues to work properly.     

Director’s Report :(Deborah Chase-Lauther)  

Robla’s has quoted $594 for deep cleaning the carpets upstairs.  No shelving or permanent structures would be moved.  (Board discussed a date at the end of summer or early fall for the cleaning.) 

NCLS has invited members to piggyback on the Coordinated Broadband Project for the purchase patron computers (at 50% off).  Board discussed whether or not we need to replace all 5 patron desktops or move forward with replacing only 3. 

Financial Report (Emily Huntley): 

Motion to accept the bills as read made by Allison Barkley, seconded by Jenn Coakley.  Approved. 



  • Grant 1- CCTV/Fire alarm/Generator Update –No updates from DLD Request to Amend form.  (Watson Electric submitted $4,500 quote to reconfigure electrical breaker panel to allow for installation of more outlets, including outdoor GFI outlet. 
  • Grant 2 – Northern Tier has been notified of acceptance of their bid.  No start date, but baseboards will be done first.   

Buildings and Grounds

  • The board has decided to wait on the quote from Coots Masonry and see how the outside flashing holds up.  We will reevaluate in the fall. 

Community Events 

  • June 6, 6:30pm – Traveller’s Guide to Life presented by Hospice of St. Lawrence Valley 
  • June 19 – Juneteenth – Library closed 
  • June 21, 5-7p *NEW* – Cricket Crafters – all welcome! 
  • June 22, 7pm – Book Club – Mrs. Lincoln’s Dressmaker by Jennifer Chiaverini 
  • July 3 – SUMMER READING PROGRAM BEGINS!  (July 3 – August 18)  “Hands Across Madrid” 

Old Business 


New Business 

  1. Trunk or Treat themes 


Motion to adjourn made by Allison Barkley; seconded by Susan McAvoy. Adjourned at 6:28 PM 

Next Meeting : July 6, 6PM 

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