Hepburn Library of Madrid Board Meeting Minutes July 8, 2021

In Attendance:​ 

Jennifer McAvoy, Susan McAvoy, Emily Huntley, Bryan Huntley, Jennifer Coakley, Deborah Chase-Lauther

Absent: ​

Special guest:  Mr. Chris Spicer

Mr. Spicer would like to call attention to the back portion of the library property, where he has witnessed and is concerned about people potentially trespassing on his property.  The board will contact NCLS to possibly geomap the WiFi signal.  In addition, signage may also be posted asking WiFi users to stay towards the front of the library property.

Call to Order:​ 

Meeting was called to order at 5:59 PM

Approval of Previous Minutes: 

Motion made by Susan McAvoy; seconded by Bryan Huntley.  Approved.

Workshops and Communications:

Julie Gomez is putting together a mailing for the archiving course.

NYS Construction Aid 2021/2022 –  The Community Room continues to be the focus of the remodel efforts.

Plans for the end-of-summer party are being discussed.

Financial Report:​  

Motion to approve the bills as submitted was made by Bryan Huntley, seconded by Susan McAvoy.  Approved.  Emily Huntley will write up a mid-year report.

Community Room:  

Alcoholics Anonymous is still welcome to use the Community Room to meet.  An error was made in tossing a cabinet that contained materials used by the group.  It was unintentional and the library will attempt to make amends to the group.

Committee Reports:

  1. Buildings and Grounds:
    • Wright’s Choice has completed the boiler work.  Liberty Utilities will retrieve the old boiler.
    • The lift has been working.  Deborah has mastered how to reboot the system as necessary.

Motion to adjourn made by Emily Huntley, seconded by Bryan Huntley.


Meeting was adjourned at 7:03 PM

Next Meeting:  

Due to a conflict, the next board meeting will be on Wed, Aug 11, 2021.

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