Hepburn Library of Madrid Board Meeting Minutes  January 14, 2021

In Attendance:

Jennifer McAvoy, Susan McAvoy, Cathy Gwinn, Emily Huntley, Deborah Chase-Lauther


Special Guest:

Jennifer Coakley, Bryan Huntley 

Call to Order: 


Open Comment/ Question:

Approval of Previous Minutes:

Motion Made by Emily, Seconded by Susan

Workshops and Communications:

  1. Library ComplianceUpdate – New policies and budget will be added to the website.
  2. Cathy Gwinn submitted her letter of resignation.  Cathay’s term ended December 31st, 2020. 

Director’s Report :

(Deborah Chase-Lauther) 

Financial Report

(Emily Huntley): Motion to accept the bills as read made by Susan, seconded by Jennifer 

Friends of the Library Report 

Friends are not meeting this month 


  1. Grants:
    1. No new updates.  
  1. Buildings and Grounds  
    1. Roof – Cootware work done – There was a mix up in billing.  That issue has been taken care of and Mr. Cootware has been paid.  
    2. Bids for boiler – Boiler bids were reviewed.  We have received bids from Cornerstone Heating, The Wright Choice and Merkley Brothers Heating and Cooling. We will take a vote at the next board meeting giving new board members a chance to review the bids.  
    3. The Lift has stopped working again. A service call will be placed.  
  2. Policies and Bylaws
    1. Updates and Signatures 
  3. Technology 
    1. New Computer – NCLS is currently working on the computer.     
  4. Community Events- virtually 

Old Business

  1. Pandemic Phase – At this time we will continue with just curbside pick up due to the continued high cases of COVID in the county. 

New Business

  1. Election of Officers – Tabled till the February meeting 
  2. We welcome two new board members Jennifer Coakley and Bryan Huntley.  



Executive Session:

Next Meeting : 

February 11,  2021 @ 6:00

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