Hepburn Library of Madrid Board Meeting Minutes February 11, 2021

In Attendance:

Jennifer McAvoy, Susan McAvoy, Emily Huntley, Deborah Chase-Lauther, Bryan Huntley, Jennifer Coakley



Special guest:


Call to Order:

6:07 PM

Approval of Previous Minutes:

Motion made byEmily Huntley; seconded by Susan McAvoy.  Approved.

Workshops and Communications:

Free, online training is available for the library staff regarding a continuing education class on preservation and archives available through NEDCC- Northeast Document Conservation Center.  Discussion about whether to pursue this opportunity in the future.

Annual Report:  

Motion to submit by Jennifer Coakley, seconded by Bryan Huntley.

Financial Report:

Motion to approve the bills as submitted was made by Susan McAvoy; seconded by Bryan Huntley. Approved.  

Friends of the Library Report: 


Committee Reports:

  1. Buildings and Grounds:
    • Discussion of bids to replace the boiler.  Motion to accept Wright’s made by Bryan Huntley, seconded by Emily Huntley.  Approved.
    • Accessibility Solutions was called about the lift again. 
    • The use of the three sections of the library front stairs will alternate so as to accommodate an even amount of “wear and tear”.
  2. Technology:  Todd (from NCLS) has received the computer, emailed Deborah that it’s coming.

Old Business:  

Deborah will consult the town attorney, Marsha LaMay, regarding liability and the snowmobiles parking behind the building.
NCLS offering a person from the board to answer questions regarding fee increase.

Priority Hold – hold vote on whether or not to participate.


7:06 PM

Next Meeting:  

March 11, 2021

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