Hepburn Library of Madrid Board Meeting Minutes – July 6, 2023

In Attendance: Jennifer McAvoy, Emily Huntley, Allison Barkley, Susan McAvoy, Deborah Chase-Lauther, Jennifer Coakley
Special Guest: 

Call to Order:  Meeting was called to order at 6:06 PM

Open Comment/ Question:

Approval of Previous Minutes: Motion made by Emily Huntley; seconded by Susan McAvoy.  Approved.

Workshops and Communications:

  • The lift continues to work properly.   
  • NCLS Google email and drives will be suspended as of August 1.

Director’s Report :(Deborah Chase-Lauther)

Books are being weeded from the Community Room and recycled to NCLS.

Financial Report (Emily Huntley):  Motion to accept the bills as read made by Allison Barkley, seconded by Susan McAvoy.  Approved.


  • Grants:
    • Grant 1- CCTV/Fire alarm/Generator –
      • DLD requests a new quote using remaining $160 of grant money.  We have asked Watson Electric to add an outlet in the Admin office and another in the kitchen.
    • Grant 2 – Kitchen & Community Room Flooring –
      • Rubber baseboards have been ordered in a color to match the floor.
    • Grant 3 – NCLS Coordinated Broadband Project –
      • Authorization from Town Supervisor completed.  
  • Buildings and Grounds
    • One application received for a new caretaker, Jaden Gomez.

Community Events

  • Every Thurs at noon!  Writer Lua Garman shares a new antasy story
  • July 18, 6:30 – Anne Csete – Presentation on Local Gardening
  • July 20, 7pm – People We Meet on Vacation by Emily Henry
  • August 18, 11a-1p – Party in the Park with Animal Crackers and Kids on the Block puppets.
  • Ongoing  – SUMMER READING PROGRAM!  (July 3 – August 18)  “Hands Across Madrid”

Old Business

  1. Innovative uses of the kitchen once completed.
  2. New uses for the Community Room 

New Business


Adjournment: Motion to adjourn made by Emily Huntley; seconded by Allison Barkley. Adjourned at 6:22 PM

Next Meeting : August 10, 6PM

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