The final version will be posted along with a pdf of the final version after the following meeting.

Hepburn Library of Madrid Board Meeting Minutes – December 14, 2023

In Attendance: Jennifer McAvoy, Susan McAvoy, Deborah Chase-Lauther, Jennifer Coakley, Emily Huntley, Allison Barkley
Special Guest: 

Call to Order:  Meeting was called to order at 6:15 PM

Open Comment/ Question:

Approval of Previous Minutes:  Motion made by Susan McAvoy to approve last month’s meeting minutes.  Seconded by Allison Barkley.  Approved.

Workshops and Communications:

No new workshops or communications.

Director’s Report :(Deborah Chase-Lauther)

Prior to the new kitchen being installed, the board discussed changing the lock to the Community Room.  Motion made by Susan McAvoy to change the locks, seconded by Allison Barkley.  Approved.

A 3 year review of Policies and Procedures has begun.  Will be ready for review in January 2024.

HLM will be hosting the 2024 Battle of the Books on March 2nd with a taco bar.

Financial Report (Emily Huntley):  Motion to accept the bills as read made by Allison Barkley, seconded by Jenn Coakley.  Approved.


  • Grants:
    • Grant 1- CCTV/Fire alarm/Generator –   Grant closed, awaiting final check.
    • Grant 2 – Kitchen & Community Room Flooring
      • Robla’s has finished the top of the stairs and ramp and has also plugged the baseboard gaps.

Community Events

  • December 6 – STWMP (Storytime with Mrs. Paige), 3:30pm – Hanukkah Eve, stories and dreidel decoration!
  • December 7 – First Menorah candle lit.
  • December 9, 2-4pm: Come build your own gingerbread house!
  • December 10, 2-4pm: Fireside Stories with Barb Hellyer, NCPR.  All welcome!
  • December 13, 3:30 STWMP and Christmas Ornament Decoration Event!
  • December 21, 7pm – Book Club, “A Christmas Memory” by Truman Capote 
  • December 26th and 27th – Library Closed.
  • December 28th, 6-7pm STWMP: Happy Kwanzaa!  Stories and Treats!
  • Every Monday, 6pm – Bill Snakespeare’s Library Training
  • Every Wed, 3pm – French Club – All Welcome!

Old Business

The lift continues to work!

Adjournment: Motion to adjourn made by Susan McAvoy; seconded by Jenn Coakley. Adjourned at 7:13 PM

Next Meeting : January 11, 6PM

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