The final version will be posted along with a pdf of the final version after the following meeting.
Hepburn Library of Madrid Board Meeting Minutes – September 1, 2022
In Attendance:
Jennifer McAvoy, Susan McAvoy, Deborah Chase-Lauther, Jennifer Coakley, Allison Barkley
Absent:
Special Guest:
Call to Order:
Meeting was called to order at 6:10 PM
Open Comment/ Question:
Approval of Previous Minutes:
Motion made by Emily Huntley; seconded by Allison Barkley. Approved.
Workshops and Communications:
- New office computer is expected the week of September 5th.
Director’s Report :(Deborah Chase-Lauther)
Adobe Acrobat license acquired through end of Dec 2026. Will greatly improve the look of the website.
Financial Report (Emily Huntley):
Motion to approve the bills as read made by Jenn Coakley; seconded by Allison Barkley. Approved.
2023 Budget:
Emily will be requesting a 12% raise for employees and a 5% increase for contractual expenses.
Motion made to approve these increases by Allison Barkley; seconded by Susan McAvoy.
Reports:
- Grants:
- Grant 1 -CCTV/Fire alarm/Generator Update –
- Lowes will need to place order for the Generac. Motion to approve Watson’s bid to install the generator made by Emily Huntley; seconded by Allison Barkley. Approved.
- Still awaiting $514 refund from Johnson Controls from the fire alarm system installation.
- Grant 2 – Kitchen – No updates on funding. Health inspection complete and certification has been installed.
- Walmart VAP and Community Grants Program (2022-2023) – registration has begun. Grant suggestion include winter comfort and care kits for children and adults, first aid kits, simple snacks, books, etc.
- Grant 1 -CCTV/Fire alarm/Generator Update –
- Buildings and Grounds
- Lift – Lift not working again at the time of the board meeting. Will need to be addressed as this is a continuing problem and the library is in violation of New York State law (Americans with Disabilities Act).
- Leo continues to make repairs to the stairs.
- Community Events
- Book Club – Meeting September 22nd at 7pm, One for the Blackbird, One for the Crow by Olivia Hawker.
- September 15-30 – Silent Auction for “State of Terror” book, autographed by authors Louise Penny and Hillary Rodham Clinton (fundraiser for HLM) and outreach programs.
- September 29th, 6pm – Across the Fence, with local writer Marc Deon. Writer’s Workshop. All welcome.
- End of Summer Party (August 19th) – numbers down from last year. Attributed to family vacations, other community events, etc,
Old Business
- 2023 budget proposals
- Winter snow removal – Board discussed relying on a combination of librarians, caretaker, etc. Jenn also offered help, along with her 2 sons when they aren’t attending school.
New Business
- October Board meeting date
- Trunk or Treat – Sat, October 29th with 2 sessions (4-5:30 for littles and 5:30-7 for older kids and adults)
Adjournment:
Motion to adjourn made by Emily Huntley; seconded by Allison Barkley. Adjourned at 6:44 PM
Next Meeting:
October 13, 6PM
Agenda for September 2022 Meeting
Directors Report for September 2022 Meeting