Hepburn Library of Madrid Board Meeting Minutes May 12, 2022

In Attendance:​ 

Jennifer McAvoy, Jennifer Coakley, Deborah Chase-Lauther, Emily Huntley, Allison Barkley, Susan McAvoy

Absent: ​ Bryan Huntley

Special guest:  

Call to Order:​ 

Meeting was called to order at 6:01 PM

Approval of Previous Minutes: 

Motion made by Emily Huntley; seconded by Allison Barkley.  Approved.

Workshops and Communications:​  

No notes for this section.

Director’s Report:

The new cameras and fire alarms have all been installed.  Cameras offer video only; no sound and footage is stored for 30 days.

The board continued to discuss the grant for a backup generator to power the fire alarm and camera system during extended power outages, as well as maintain comfortable temperatures.  Motion made to continue with a smaller generator made by Susan McAvoy; seconded by Jenn Coakley.  Approved.

Financial Report:​  

Emily Huntley read through the bills.  Motion to approve the bills made by Susan McAvoy; seconded by Allison Barkley.  Approved.

Community Events: 

HLM Book Club meeting for May 26th – Pachinko.

Summer Reading Program begins July 5th.

Committee Reports:

  1. Buildings and Grounds:
    • The lift passed inspection, but then did not work for the rest of the day.  Deborah will continue to use the cut-off switch to reboot.

Motion to adjourn made by Emily Huntley, seconded by Allison Barkley.


Meeting was adjourned at 6:38 PM

Next Meeting:  

Next meeting is scheduled for Thurs, June 2nd, 6pm.

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