Hepburn Library of Madrid Board Meeting Minutes February 10, 2022

In Attendance:​ 

Jennifer McAvoy, Susan McAvoy, Jennifer Coakley, Deborah Chase-Lauther, Emily Huntley, Allison Barkley, Bryan Huntley

Absent: ​ 

Special guest:  

Call to Order:​ 

Meeting was called to order at 6:03 PM

Approval of Previous Minutes: 

Motion made by Susan McAvoy; seconded by Emily Huntley.  Approved.

Workshops and Communications:​  

A new computer has been requested from NCLC for the administrative office.

Director’s Report:

The board discussed the 3 received quotes for Grant 2 (generator, CCTV, fire alarm). It may need to be revisited/amended in order to cover the additional cost associated with 2 more cameras.

Financial Report:​  

Disbursement from the Town of Madrid to the library is expected within the next 2 weeks. 

Emily Huntley read through the bills.  Motion to approve the bills made by Jenn Coakley; seconded by Allison Barkley.  Approved.

Community Events: 

Book Club meeting for February 24th – Atomic Weight of Love

Ideas and activities for the Summer Reading Program were discussed.  This year’s theme is going to be the ocean. 

Committee Reports:

  1. Buildings and Grounds:
    • The lift continues to work sporadically.  Will continue to be monitored..
    • The library is continuing to advertise for someone to shovel the steps and walkway during the winter season.
    • The boiler has been inspected and everything is in working order.

Motion to adjourn made by Emily Huntley, seconded by Bryan Huntley.


Meeting was adjourned at 6:56 PM

Next Meeting:  

Next meeting is scheduled for Thurs, Feb 10th, 6pm.


After the meeting adjourned, Allison Barkely reviewed the quotes regarding Grant 2 and, via email, recommended NCC.  The library board unanimously approved.

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