Hepburn Library of Madrid
Director’s Report – December, 2021
Presented at the January 5, 2022 Board Meeting
Black and white copies: $0.06 Petty Cash: $40.75
Color Copies: $71.05
Community Room: $135.00
HLM Book Sale: $0
Total Deposit: $308.20
Bank card usage ($25.00) Prize for Fall Reading Program
Buildings, Grounds, & Equipment:
Lift: The lift continues to require more manipulation than should be necessary.
Building Inspection: Leo and Bill Barkley will work in tandem to identify and label breakers.
Computers: Our computers will be updated beginning, with the oldest in the Admin office.
2021 Kitchen No updates
2020 CCTV, etc Still awaiting 7 quotes and 1 updated 2020 quote.
2019 Boiler Still awaiting final $1600 payment.
FSD/SAM Entity Update: It has taken time and perseverance to update the Entity Administrator, and hence renew our registration.
Welcome, Allison Barkley! Handbook for Library Trustees, 2018, Oath of Office Confidentiality Disclaimer
Executive Session Requested:
Sexual Harassment Training: Required for 2022. Proposed: Same format as last year.
Board Training 2 hours in 2022: Topics to be suggested.
Annual Report: To be finalized by February 15
Community Report: To be uploaded and finalized by January 31.
COVID: No changes: masks required, social distancing, curbside
Snowman Reading Program: Underway with 7 participants
Story Time with Mrs. Paige: Every Friday at 11:00 am
Archiving and Preservation: Wrapping up in January; developing steps to conserve our files of letters, Agendas, from decades past.
Cricut Community Training: To commence when A&P finishes.
Summer Reading Program: Planning to begin January.
MDMS Parking Lot Event: Great success!
Snowflake and Cookie event: Due to change in plans, lower attendance.
Compliance Toolkit, Bylaws and Circ Policy Completed.
Young Adult Visits: 4
Adult visits: 96
Child visits: 24
Total Visits: 124
Computer use: 2
Community Room: Adults: Children:
Programming: Adults: Children:
Storty time 5
Book Club 6
Preservation 101 3
MDMS Parade 50 76
Snowflake Cookie 3 18
To Scotch Presbyterian Church, for the generous donation of $100.00.
To MDMS, MVFD, MVRS for an excellent holiday parking lot party on December 19th.
To our Volunteer of the Month, Jeff Hinkle, for his shelf reading work.
To Bill Barkley, for ensuring our parking lot was ready for the holiday party.